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Reporting Requirements for Grant Recipients

Grant recipients will be assigned reports via our grant management platform. Emails are sent to the assignee as reports are assigned. 

Please read the following reporting requirements carefully as failure to submit timely and accurate reports on the progress of your project can impact the ability to receive future funding. 

If the reports should be assigned to someone other than the person who submitted the application, please email networkgrants@bestfriends.org.


Save Them All Reporting Requirements


Monthly Reporting

Monthly reporting requirements depend on if your project impacts the lifesaving gap at your own shelter/rescue or if your project impacts another shelter's lifesaving gap. 

  • If your project impacts only your own shelter or rescue, you will need to keep your monthly stats up to date in Shelter Animals Count.
     
  • If your project impacts the lifesaving gap at a shelter(s) other than your own, you are required to provide monthly overall stats on intakes and outcomes for each shelter. 
    • Monthly reports must include the following for each impacted shelter:
      • the shelter's dog intakes for the month
      • the shelter's dog live outcomes for the month
      • the shelter's dog other outcomes for the month
      • the shelter's cat intakes for the month
      • the shelter's cat live outcomes for the month
      • the shelter's cat other outcomes for the month

You can download this template to help with data collect for monthly data for shelters directly impacted by your project. 

Monthly reporting template

Quarterly Reporting

  • Impacts depending on project type, attributable to the funds awarded. These could include, by species:
    • Adoptions
    • Enrichment
    • Foster placements
    • Intake prevention
    • Spay/Neuter
    • TNR, RTF/SNR
    • Transfer in
    • Transfer out
    • Transport
    • Treated for medical or behavior 
  • Amount of funding spent through report date
  • Summary of progress
  • Success story and photo
  • When grant is complete, you will also be asked to provide:
    • Project Successes
    • Project Challenges
    • Testimonial

We reserve the right to identify additional reporting metrics appropriate to the scope and impact of the project.

If you have additional questions on reporting, please email networkgrants@bestfriends.org.

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No-Kill Excellence Reporting Requirements


Monthly Reporting

You will need to keep your monthly stats up to date in Shelter Animals Count.
 

Quarterly Reporting

  • Number of cats and dogs impacted by the project (if known)
  • Amount of funding spent through report date
  • Summary of progress
  • Plans for supporting other shelters as a peer resource (if any)
  • Success story and photo

Final Report

  • Project successes
  • Project challenges
  • Program development
  • Goals for future

We reserve the right to identify additional reporting metrics appropriate to the scope and impact of the project.

If you have additional questions on reporting, please email networkgrants@bestfriends.org.

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