Guardian the German shepherd dog at Best Friends

This page is intended as a reference for completing the letter of intent template. Letters of Intent must be submitted using our template and will not be accepted in any other form. You can also download and print this information here.
There are word limits on many of the responses, so please be sure to adhere to those. Going over the limit may disqualify your letter. 

Goal of project- One sentence that is concise, specific, and measurable that tells us exactly what you aim to accomplish with your project.  

  • Example 1: The purpose of this project is to reduce shelter death for cats and kittens at Example Animal Shelter by at least 333 during the grant program period. 
  • Example 2: The purpose of this project is to increase the live release rate for dogs from 65% to 75% at Example Animal Shelter during the grant program period. 

This should not be a reiteration of what your project is, but rather the measurable impact it will have on shelter death in your community.   

  • For example, this would not be an appropriate goal impact statement: “The purpose of this project is to spay/neuter 200 owned cats to reduce shelter death.“ 

We prioritize projects that directly save lives. Successful impact statements will include quantifiable reductions in intake or shelter deaths or increases in live outcomes or save rate (or a combination of these goals).

Amount Requested you can apply for a maximum of $50,000, not to exceed 10% of your operating budget.  

  • Example: Operating budget of $40,000 can apply for a maximum of $4,000
  • Please note, if you request more than 10% of your operating budget, your letter will not be considered, and you will not have the opportunity to change it. 

Number of animals directly impacted by this project- indicate the number of animals that will be directly impacted by this project. Please do not double count animals in multiple categories.  

  • For example, 50 cats spay/neutered cannot also count for 50 intakes prevented. 
  • Only those impacts for which you will be able to demonstrate with statistics, should be included in this calculation. 

Cost per life saved- to calculate this number, divide the amount of funding you are requesting by the total number of animals impacted by your project. Our target range for cost per life saved is $30-$50, so please plan your budget detail to include only those expenditures that will meet this goal. 

Executive Summary- this should be a brief, high level overview of your organization, mission, and programs and services. (150 words or less) 

Project Summary- this should be a brief, high level overview of the project for which you are requesting a grant. From reading this summary, we should have an idea of what you want to do and how you are going to do it. (150 words or less) 

Save rate for your community, not just your organization. This rate should pertain to the specific population of animals on which your project is focused. For example, if your project focuses on spay/neutering of owned cats, you should provide us with the save rate for cats only. (150 words or less) 

  • We calculate save rate as: (Live Intakes – Non-Live Outcomes) divided by Live Intakes.
  • Example: Our project intends to target community cats in two counties for TNR, Lucas and Fulton. The save rate for cats in Fulton County is 47% and 53% in Fulton County. 

Impact on Save Rate- How will your project will help improve the community save rate for your target animal population? Your summary should include quantitative information. (150 words or less) 

  • Example: Our TNR program was implemented 18 months ago. In that time, we have seen the save rate for cats in Lucas County increase from 42% to 70% and in Fulton County from 48% to 72%. Based on current conditions in our community, we anticipate the save rate in both counties would continue to improve by an estimate of at least 8% during the next year.  

Projects that have a direct, positive impact on community save rate will be given priority consideration.