Guardian the German shepherd dog at Best Friends

This page is intended as a reference for completing the project narrative. This information is also included and available for printing in the checklist in step #2 here.

There are word limits on many of the responses, so please be sure to adhere to those. Going over the limit may disqualify your application. 

Goal Impact Statement - this should be one sentence that is specific and measurable that tells us exactly what you aim to accomplish with your project. This statement should be limited to only one sentence.

Example 1: The purpose of this project is to reduce euthanasia of kittens in the county shelter by 300 kittens compared to 2016.
Example 2: The purpose of the project is to increase the dog save rate from 85% to 90% by the end of 2017.

We prioritize projects that directly save lives. Successful impact statements will include quantifiable reductions in intake or shelter deaths, or increases in live outcomes or save rates (or a combination of these goals).

Details of Grant Proposal

Amount requested - for this grant cycle, you can apply for a maximum of $50,000, not to exceed 10% of your operating budget. (Example: Operating budget of $40,000 can apply for a maximum of $4,000)  Please note, if you request more than 10% of your operating budget, your application will not be considered and you will not have the opportunity to change it.

Number of animals directly impacted by this project - indicate the type of impacts and number of animals for each that will result directly from this funding. Please do not double count animals in multiple categories. For example, 50 cats spay/neutered cannot also count for 50 intakes prevented.

Cost per life saved - to calculate this number, divide the amount of funding you are requesting by the total number of animals impacted by your project.


Executive summary - this should be a brief, high level overview of your organization, mission, and programs and services.

Project summary - this should be a brief, high level overview of the project for which you are requesting a grant. You will go into more detail about your project later on in the narrative.

Needs statement - you will need to provide us with the save rate for your community, not just your organization. This rate should pertain to the specific population of animals on which your project is focused. For example, if your project focuses on spay/neutering of owned cats, you should provide us with the save rate for cats only. We calculate save rate as: (Live Intakes – Non-Live Outcomes) divided by (Live Intakes – Actual Owner Requested Euthanasia).

Impact Summary- explain how your project will help improve the community save rate for your target animal population. You summary should include quantitative information.

Level of need - if there are other groups in your area that offer the same or similar services, let us know who they are and what they offer.

Project background

Existing project

  • Success - you will need to provide information, including stats if available, on the rate of success your project has had thus far. Be sure to include information on how your project has saved lives, with metrics, if applicable. Think outside the context of your organization. How has your project impacted the animals in your community’s sheltering system?

New project

  • Qualifications - explain how your organization is qualified to implement this project. This information can relate to reputation, infrastructure, community support, key performance metrics, and solid relationships with other stakeholders in the community.

For all projects

  • Collaboration - who else will you need to work with in order to be successful? (Examples: veterinarians, authorization to pull animals from a shelter, permission from municipality to conduct your project on public property, etc.)
    • For spay/neuter providers, each letter should be current and include a statement of the cost per surgery (indicating commitment to that price during the grant period) and the number of surgeries the provider is committed to performing per week or per month.
    • For other entities, each letter should be current and specify the collaborators role and their agreement to cooperate

Project plan and timeline

Project outline - This should be a more in depth description of your project and how you plan to accomplish it. You need to include the main tasks to be completed with a target completion date for each. (Example: We will create and distribute marketing materials to promote our adoption event at the shelter, by 8/31/17.)

Project continuation - if your project will continue, tell us specifically how you will fund the program in the future. You should be as specific as possible (Example We will send out quarterly donation requests for this project to our donor base of 5,000 donors.)


In this section, you will need to provide us with a breakdown for each expense related to your project that is going to be covered by the grant funding. See the following example:

Budget item/service

Amount covered by grant

Amount your group will contribute

Spay/neuter 50 dogs @ $60 ea.

$2,000 ($40/surgery)

$1,000 ($20/surgery)

Data assessment

If your grant project addresses needs only at your shelter or rescue, you do not need to provide the supplemental statistics worksheet. 

If your project is focused on saving lives at another shelter, please provide a supplemental statistics worksheet for 2016 calendar year for each shelter you intend to help (please note: if your project impacts more than one shelter, you can use the tabs across the bottom for each shelter). 

Click here to download the supplemental stats worksheet

If you have any questions that were not answered on our website, contact your specialist or email us at